There is a huge difference between a simple residential relocation and the moving of a commercial business or office. While moving a residence normally only takes a day or two to complete, a commercial move can be a major undertaking that is more of an event than an action. Making sure you get through the move unscathed is all about the proper planning. Use this comprehensive checklist to ensure the project goes by without issue.
1. Create a Detailed Schedule
The very first part of your move may take a few days to complete alone. Creating a detailed plan and schedule of when certain things will take place will be vital to the success of the move. Plan down to the letter when packing should start taking place, what days you will be moving what, and who will be helping during the move. Make lists of tasks that will need to be accomplished and plan a schedule accordingly. During the planning stages of the move you should contact a commercial moving company like Midway Moving & Storage to get a better insight as to what the schedule will look like.
2. Have a Communication Plan in Place
One of the biggest concerns during a commercial move is your customers. You have to find a way to balance the move with the demands of the people who rely on your products or services. Achieving this will require that you have a precise plan of communication in action. Make a plan of when would be the best time to alert your customers of the move, contact suppliers involved in deliveries, and make sure that all parties who will be affected will be properly notified.
3. Plan New Location Arrangements
Before you ever start to pack your business items, you should already have a blueprint of the new building and its arrangements in mind. Take some time to go over the floor plan of the new location and determine the most efficient setup. Number large pieces and fixtures on a diagram to help with the move. Be sure to keep in mind what will need to be moved in what order. This will allow the items to be placed as they are brought into the building, saving you a great deal of time in the end.
4. Preparing for Movement
Once all planning is accomplished and the moving day grows nearer, you should start making preparations for the big move. Enlist employees, assigning them tasks to help with packing needs. Make sure all boxes and pieces are appropriately labeled and numbered according to your previous plans and placement diagram. If there is any machinery in your office space, such as large printers or water coolers, make sure all liquid is drained. Wrap furniture, disassemble what you can, and work hard to make sure everything will be as easy to move as possible.
By using this checklist before a commercial move, you will be much more equipped to handle the event. Be sure to work with your chosen commercial moving company from the beginning, because they can often offer valuable insight and advice.
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